MINUTES OF MEETING DOWDEN WEST COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Dowden West Community Development District was held Thursday, January 16, 2025 at 9:00 a.m. in the offices of GMS CF, LLC, 219 E. Livingston Street, Orlando, Florida. Present and constituting a quorum were: Chuck Bell Chairman Elizabeth Manchester Vice Chair Stephanie Coffin Assistant Secretary Also present were : Jason Showe District Manager Kristen Trucco District Counsel Rey Malave District Engineer by telephone Chace Arrington District Engineer by telephone Alan Scheerer Field Manager FIRST ORDER OF BUSINESS Ron Can Mr. Showe called the meeting to order, called the roll and stated that they had administered the oath of office to Ms. Manchester prior to the meeting. SECOND ORDER OF BUSINESS Public Comment Period There being no comments, the next item followed. TIDRD ORDER OF BUSINESS Organizational Matters A. Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the Landowners Election 1 January 16,2025 Dowden West CDD On MOTION by Mr. Bell seconded by Ms. Coffin with all in favor Resolution 2025-01 Canvassing and Certifying the Results of the Landowners Election was approved. B. Acceptance of Resignation of Dane Hamilton in Seat #3 On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor Dane Hamilton's resignation from seat 3 was accepted. C. Appointment oflndividuals to Fill Board Vacancies in Seats 2, 3, and 5 Mr. Showe: Seats 2 and 5 are general election seats that no one qualified for so Ms. Coffin and Mr. Franklin are continuing in those seats until such time as a qualified elector is appointed. We accepted a resignation from seat 3 and that leaves a vacancy with a term ending 2026, that is alandownerseat. Wewillleavethisontheagenda. D. Administration of Oath of Office to Newly Appointed Board Members E. Consideration of Resolution 2025-02 Electing Officers On MOTION by Mr. Bell seconded by Ms. Coffin with all in favor Resolution 2025-02 was approved reflecting the following: Chuck Bell chairman, Elizabeth Manchester vice chair, George Flint secretary, Tom Franklin, Stephanie Coffin, and Jason Showe assistant secretaries, Jill Burns treasurer, Katie Costa and Darrin Mossing, Sr. assistant treasurer. FOURTH ORDER OF BUSINESS Approval of the Minutes of the August 15, 2024 Board of Supervisors Meeting and Acceptance of the November 21, 2024 Landowners' Meeting Minutes On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor the minutes of the August 15, 2024 meeting were approved as presented and the November 21,2024 landowners' meeting minutes were accepted. January 16,2025 Dowden West CDD FIFm ORDER OF BUSINESS Consideration of Resolution 2025-03 Ratifying Utilities Conveyance of Phase 2A Ms. Trucco: Resolution 2025-03 ratifying utilities conveyance of Phase 2A from the developer to the COO then from the COD to Orange County. Attached to the resolution is the bill of sale that transfers the actual improvements that include potable water, reclaimed water and sanitary sewer system improvements in the East West Collector Road Phase 2A phase from Beachline South Residential LLC. The second bill of sale is from the COD to Orange County. After that is the owner's affidavit and certificate of the district engineer. On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor Resolution 2025-03 Ratifying Utilities Conveyance of Phase 2A was approved. SIXTH ORDER OF BUSINESS Consideration of Resolution 2025-04 Ratitying Utilities Conveyance of Phase N4 Ms. Trucco: Resolution 2025-04 is identical; it is just a different phase. This is Phase N4 and the same utilities, potable water, reclaimed, sanitary sewer system and the same chain of conveyances from Beachline South Residential LLC to the COD and then COD to Orange County. On MOTION by Mr. Bell seconded by Ms. Coffin with all in favor Resolution 2025-04 Ratifying Utilities Conveyance ofPhase N4 was approved . SEVENTH ORDER OF BUSINESS Consideration of Proposal for Mulch Installation from Yellowstone Landscape Mr. Scheerer: The City of Orlando and Orange County is now mandating that we have all properMOTinplacetomulchtheright ofwaysonDowdenRoad. Themulchhasbeencompleted and this is the cost for Yellowstone to hire somebody to actually do a proper MOT so they have all the warning signs, flag men, any additional trucks to warn people that there are vehicles are on the road. We will include these costs in the next budget for landscape services. On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor the Proposal from Yellowstone for the MOT associated with mulching the roadways in the amount of$7,750 was approved. January 16,2025 Dowden West CDD EIGHTH ORDER OF BUSIENSS Consideration of Proposal for Midge Services from Clarke Environmental Mosquito Management Mr. Scheerer: It is all the same ponds and there is a map attached to the proposal that outlines all the ponds included in the proposal. On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor the proposal from Clarke Environmental Mosquito Management for midge services in the amount of $29,135.50 was approved. NINTH ORDER OF BUSINESS Appointment of Audit Committee and Chairman On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor the board members were appointed to serve as the audit committee and Chuck Bell was appointed chair. TENm ORDER OF BUSINESS Staff Reports A. Attorney Ms. Trucco: Jay is working with Mattamy's inhouse counsel to convey two other segments of Dowden Road. B. Engineer Mr. Malave: We are working on the same thing that Kristen indicated. C. Manager i, Approval of Check Register On MOTION by Mr. Bell seconded by Ms. Coffin with all in favor the check register for remaining 2024 in the amount of $126,002.42 and fiscal year 2025 invoices in the amount of $263,433.25 and was approved. ii. Balance Sheet and Income Statement A copy ofthe balance sheet and income statement were included in the agenda package. January 16, 2025 Dowden West CDD D. Field Manager Mr. Scheerer: There are no substantial field issues, everything looks good. ELEVENTH ORDER OF BUSINESS Supervisor's Requests There being no comments, the next item followed . TWELFTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. TIDRTEENTH ORDER OF BUSINESS Next Meeting Date Mr. Showe: The next meeting is scheduled for February 20, 2025. FOURTEENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Bell seconded by Ms. Manchester with all in favor the meeting adjourned at 9:15 a.m. ssistant secre; . ~~